The 5 Best Calendar Apps in 2023

Think of the best calendar apps as your personal assistant, remembering everything you might otherwise forget. From keeping track of your work appointment schedule to personal plans, a good calendar app can help you to manage your day-to-day. 

If you’re looking for the best calendar app, you’re in the right place. I’ve put together a list of my favorite calendar apps and how much they cost to help you find the right calendar program for your requirements. 

Let’s get started. 


The 5 best calendar apps of 2023

After much consideration and thorough testing, I can reveal my top calendar apps of the year are: 

What makes a great calendar app?

Showing your schedule is the key function a calendar app needs. However, great calendars don’t just do the bare minimum. They have a variety of features to help you seamlessly manage your social and work engagements across different platforms in a user friendly way. 

Typically, the best calendar apps are:

  • User-friendly: Our diaries fill up quickly with social and work engagements. As such, it’s crucial that your online calendar is easy to use. After all, a calendar is meant to make your life easier, not more difficult. 
  • Equipped with the right features: If you’re anything like me, you’re always scheduling appointments and adding different activities to your calendar. To get the most out of your calendar software, lookout for handy features including integrations with other calendars, customizable views and other features. 
  • Easy to sync: At some point, you’re probably going to schedule a calendar event with someone who’s using a different calendar to you. With the right calendar app, you shouldn’t have any difficulty doing this. You can share event invitations as you would with anyone using the same calendar as you. 
  • Available on all devices: Whether you’re using a tablet or desktop, Android or IOS device, you should be able to access your calendar. You should also be able to access your calendar on all browsers. 


Best Calendar App for Enterprise Businesses

Qudini by Verint (Android, iOS, Web)

Qudini by Verint calendar app

Designed specifically for enterprise businesses, Qudini by Verint has a powerful Retail Choreography platform suite and one of the most robust calendar apps on the market. 

Their calendar app is packed with powerful and easy to use features. Your clients can receive calendar invitations, automated appointment reminders and video links for virtual appointments. Concierge and servers can also seamlessly view their calendar. Store managers can see the entire team’s availability in one view to increase visibility. 

If that wasn’t enough, retailers and banks can even manage all customers’ activities in one place, with appointment scheduling, shift planning, task management, queue management, click and collect and other capabilities. If you’re looking for a single source of truth, the Qudini by Verint calendar app is a good place to start.

Qudini by Verint pricing: Per store basis. Get in touch to discuss your business requirements and receive a tailored quote. 


Best Free Calendar App

Google Calendar (Android, iOS, Web)

Photo by Nathana Reboucas showing Google search page

When it comes to free calendar apps, Google Calendar makes the top of our list. With over hundreds of millions of users, Google Calendar can take care of your basic calendar needs. Schedule meetings, add notes, and set reminders to make sure you never miss any social events again. 

You’ll also have access to the full Gsuite of tools. Quickly add a Google Doc, check contacts or even install plugins via Google Workspace Marketplace.  

Google Calendar pricing: Free for Google account holders. Google Workspace packages start from $6 per user per month. 


Best Calendar App for Windows

Microsoft Outlook (Android, iOS, Web)

Close-up of microsoft suite on a smartphone

Microsoft Outlook is a personal information management system which sits in Microsoft product suites (like Microsoft 365). What makes Outlook a good calendar app is that you can send emails and manage your schedule in the same place. The email and calendar tabs sit side by side. 

Other features of note include the ability to view group schedules and the Delegate Access feature, which enables you to grant administrative access to another user to manage your calendar. The latter feature is particularly useful for business leaders who want an administrator to manage their work schedule.  

Microsoft Outlook pricing: Free for personal use. Business packages start from $5 per user per month. 


Best Calendar App for Apple Users

Apple Calendar (iOS, Web)

Photo taken by Behnam Norouzi showing calendar app on a smartphone

You don’t have to go far to find the best calendar app for iPad, iPhone and other Apple products. Apple Calendar is built to integrate perfectly with the rest of Apple’s ecosystem. 

In addition, Apple Calendar is one of the easiest calendar tools to use. Search, create events, switch inboxes and more from the main screen. You can also pick whether to view your month or day schedule view. 

Apple Calendar pricing: You’re in luck because this is a free calendar app. 


Best Calendar App for Design

Fantastical (iOS, Web)

Combining weather technology, simple UI, event and task templates and a whole array of other advanced features, Fantastical is great for individuals who want to get their schedule on track. 

The cherry on top? Fantastical comes with an impressive 15 widget options for your home screen. It’s easy to see why Fantastical was the Mac App of the Year winner in 2020

Fantastical pricing: Free for personal use. Premium packages start from $6.99 per month. 


FAQs for calendar apps

What is the best free calendar app?

Google Calendar is the best free calendar app.


What is the best calendar app for iPhone?

iPhone users generally prefer Apple Calendar because they can take full advantage of Apple’s full product catalogue. 


What is the best calendar app for mac?

Apple Calendar and Fantastical are great choices if you want to manage your calendar from your mac. 


What is the best calendar app for android?

Microsoft Outlook is a great choice if you want to find an android-friendly calendar app. 


What is the best calendar for work? 

Qudini by Verint. Store managers can see all employees calendars in one view or click on individual servers to check their calendars. They can leverage a vast array of solutions within the Retail Choreography platform

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